Dear Fellow CCVS
Homeowner,
As you may have read in a
previous communication from the Cherry Creek Vista South (CCVS) HOA board, we
are currently reviewing options for changes to the structure of our HOA to
improve the way in which we support our neighborhood through community building
activities and the way in which we manage our protective covenants. At our board meeting earlier in September we
had a handful of neighbors join us for a conversation on this topic. What we heard from these neighbors was that
we needed to (1) more clearly articulate the issues facing our HOA and proposals
for changes to address these issues and (2) open this discussion to a broader
set of neighbors for input. This letter
is a start to addressing the first request and we plan to organize a series of
meetings to address the second request (more on the dates and times later in
this letter).
To help you understand
the impetus for the changes we are proposing, we think it is important to give
a brief description of how our HOA works and some of the challenges it faces.
- The regulatory
environment in which we operate has changed – New HOA regulation
put forth by the Colorado DORA (Colorado Department of Regulatory
Agencies) has presented Colorado HOA boards with new challenges regarding
the administration of property and covenant management. We are still reviewing the new
regulations and how they affect us.
- Our covenants are
not consistent – The HOA represents seven distinct filings on
record in the Arapahoe county land book.
While there are many similarities in the various covenants in place
for these filings, they are not entirely consistent. This lack of consistency makes managing
these covenants very difficult.
- Our HOA board is a
volunteer group with no professional management support – Our board is made
up of volunteers from our neighborhood representative. As such, we lack consistency over time
in the way our HOA affairs are managed as the board turns over.
- We lack the tools to
effectively communicate with the neighborhood – Consistent and
effective communication from the HOA board to the neighborhood is
difficult given the limited tools we have.
This leads to a perceived lack of transparency and limited
engagement with the HOA.
To address the issues
outlined above we are proposing the following broad changes to the way in which
the HOA operates going forward:
- Consolidate and create a consistent set of covenants
across the seven filings to enable more efficient and effective management
of covenants in our neighborhood
- Engage a professional property management company on
a permanent basis (one has been retained on a test basis this year) to
drive consistent management of these covenants and to improve
communications with the community
- Increase HOA revenue to cover the cost of engaging
the property management company while continuing community building
activities
To further work through
the details of these changes and to make sure we incorporate input from a
broader representation of our neighbors, we will be holding three “discussion
sessions” and invite any CCVS HOA dues paying members to join us at these
sessions. We will be holding these
sessions on the next three Wednesday or Thursday evenings of October 9th,
17th and 23rd at the Starbucks on Arapahoe and Clinton
(Northeast corner, in the Home Depot Parking lot) from 6:30 – 8:00 pm. During these sessions members of the HOA board
will be present to discuss further details solicit input for crafting the final
solution we will take to the residents in our neighborhood for a formal
vote. Please join us for one of these
sessions and help to spread the word so we can get as much input as possible.
Lastly, in preparation
for these discussion sessions, we have posted on our website at www.CCVSHOA.com
a copy of the existing covenants for the seven filings with a summary of the
differences among those filings and a copy of the proposed new covenants. Please review in advance of the discussion
session you intend to attend.
Regards,
